Privacy Policy

Last Updated: 08/06/26

1. Who We Are

This Privacy Policy applies to the Gamebird Release Records mobile application ("the App"). The App is owned and operated by National Gamekeepers Organisation ("we", "our", "us") and is published on Google Play by its developer, E2 Technology Solutions, via the website located at https://app.nationalgamekeepers.org.uk and any associated mobile applications and services.

We are committed to protecting your privacy and handling your personal information transparently and securely in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

App: Gamebird Release Records Owner/Operator: National Gamekeepers Organisation Developer (Google Play): E2 Technology Solutions Email: info@nationalgamekeepers.org.uk

2. Information We Collect

Depending on how you use our website or app, we may collect:

Information You Provide

Name
Email address
Telephone number
Account registration details
Profile information
Comments and content you submit
Images, documents, and files you upload
Communications sent to us

Information Collected Automatically

When you access our website or app, we may automatically collect:

IP address
Device information
Browser type and version
Operating system
App version
Usage statistics
Pages viewed and actions performed
Date and time of access

This information helps us maintain security, improve our services, and diagnose technical issues.

3. Comments

When visitors leave comments on our website, we collect the information shown in the comment form, along with the visitor's IP address and browser user agent string to assist with spam detection and security monitoring.

An anonymised string created from your email address (a hash) may be provided to the Gravatar service to determine whether you use it. The Gravatar privacy policy can be found at https://automattic.com/privacy/.

Once your comment is approved, your profile picture may be publicly visible alongside your comment.

4. Media Uploads

If you upload images or other media to our website or app, you should avoid uploading files that contain embedded location data (EXIF GPS).

Other users may be able to download and extract location information from publicly available images.

5. Cookies and Similar Technologies

We use cookies and similar technologies to improve functionality, security, and user experience.

Essential Cookies

These cookies are necessary for the operation of our website and app.

Examples include:

Login authentication
Session management
Security protection
User preferences

Comment Cookies

If you leave a comment, you may choose to save your name, email address, and website in cookies. These remain for up to one year for your convenience.

When you log in, we set cookies to remember your login details and display preferences.

Login cookies typically last for two days.
"Remember Me" functionality may extend login sessions up to two weeks.
Display preference cookies may remain for one year.

Analytics Cookies

With your consent, we may use analytics tools to understand how visitors use our website and app.

You can manage cookie preferences through your browser settings or our cookie consent banner where applicable.

6. Mobile App Permissions

Our mobile application may request access to certain device features, including:

Camera
Photo library
Location services
Notifications
Device storage

Permissions are requested only when necessary for specific app features and can usually be managed through your device settings.

7. Embedded Content from Third-Party Websites

Articles, pages, and app content may include embedded content such as videos, images, maps, or social media feeds.

Embedded content behaves exactly as if you had visited the third-party website directly.

These third parties may:

Collect information about you
Use cookies
Monitor your interactions
Track usage where permitted by law

We recommend reviewing the privacy policies of any third-party services you access.

8. How We Use Your Information

We use personal information to:

Provide and manage our website and app
Create and administer user accounts
Process requests and enquiries
Improve services and user experience
Send important service communications
Monitor security and prevent fraud
Comply with legal obligations
Enforce our terms and policies

Where required, we will obtain your consent before sending marketing communications.

9. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

Your consent
Performance of a contract
Compliance with legal obligations
Protection of vital interests
Legitimate business interests, provided your rights do not override those interests

10. Who We Share Your Information With

We may share information with:

Hosting providers
Cloud service providers
IT support providers
Payment processors (where applicable)
Analytics providers
Legal and regulatory authorities where required by law

If you request a password reset, your IP address may be included in the reset email for security purposes.

We do not sell your personal information.

11. Data Retention

Comments

Comments and their associated metadata may be retained indefinitely to facilitate moderation and recognise follow-up comments automatically.

Registered Users

For registered users, we store the personal information provided in their user profiles.

Users may view, edit, or update their information at any time, except where usernames cannot be changed.

Administrators may also access and update account information where necessary.

Other Data

We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy or to comply with legal requirements.

12. International Data Transfers

Some service providers may process information outside the United Kingdom.

Where international transfers occur, we take appropriate safeguards to ensure personal information receives an adequate level of protection in accordance with applicable data protection laws.

13. Your Rights

Under UK GDPR, you may have the right to:

Access your personal data
Correct inaccurate information
Request deletion of your information
Restrict processing
Object to processing
Request data portability
Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details provided above.

We may need to verify your identity before processing requests.

14. Automated Spam Detection

Visitor comments may be checked through automated spam detection services to help maintain the security and integrity of our platform.

15. Data Security

We implement appropriate technical and organisational measures to protect personal information from:

Unauthorised access
Disclosure
Alteration
Loss
Misuse

While we strive to protect your information, no internet transmission or storage system can be guaranteed to be completely secure.

16. Children's Privacy

Our website and app are not intended for children under the age of 13.

We do not knowingly collect personal information from children. If you believe a child has provided personal information, please contact us so we can remove it.

17. Complaints

If you are unhappy with how we handle your personal information, please contact us first so we can attempt to resolve your concerns.

You also have the right to lodge a complaint with the:

Information Commissioner's Office (ICO)

Website: https://www.ico.org.uk

18. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Any changes will be posted on this page and, where appropriate, notified to users through the website, app, or email.

Your continued use of our services after updates become effective constitutes acceptance of the revised Privacy Policy.